Time recording is a topic that is interesting to almost all companies. Sooner or later, all companies that employ workers will ask themselves whether and to what extent they should record and evaluate employees’ working hours. An exact recording of working hours plays a particularly important role when it comes to determining the basic data for payroll or the correct allocation of working hours to projects. In addition, entrepreneurs must comply with many labor law legal requirements regarding their employees’ working hours.
Time Attendance System
Why should companies think about the Time Attendance System?
Possibilities of Working Time Recording:
The time can be recorded electronically, by fingerprint, mobile, via the web, via software or with Excel. Each system has its own advantages and disadvantages, which must be taken into account in the selection. Of course, the hardware needed for these systems is also discussed. Of course, the cost of the various time recording systems also plays an important role in the selection.
Why should companies think about the introduction of a time recording system?
Facilitation of work in the Department of Time Management
Activity and project-related allocation of working hours
Saving on costs
Automatic calculation of working hours and overtime
Extended control options for the employer
What is Working Time Recording?
The term “timekeeping” stands for a variety of methods that can be used to record employees’ working hours. At least the beginning and end of working hours are recorded. This invention has made the present form of time management in the first place possible because only by a time recording system, it is possible to record the working hours to the minute without great effort.
Thus, the attendance times of employees are stored in databases and can be easily evaluated and analyzed if necessary. Frequently, this can also be used to calculate productivity and similar key figures. Measures to improve organizational structures and work processes may also be derived from this.
In the past, the time clock was mainly used by the time clock. The employees had their own box, which they stuck in the time clock at the beginning and at the end of their working hours. The time clock then noted on the cards the working hours, with the help of which the payroll was made at the end of the month. In many companies, the time clock has already been replaced by more modern methods, such as fingerprinting, mobile time recording, time recording by software or electronic time recording. However, data protection should also be taken seriously in these systems.
Digital time attendance system has the advantage of creating transparency and traceability for the supervisors, the HR department and, of course, the employees themselves. You always have an overview of holidays, overtime and absences.
The time recording system must be able to meet the individual needs of a company and can, therefore, be very complex today. The so-called Small Business Edition of this system of time recording is intended for small businesses with about 15-40 employees and is a good beginner system. Admin can also track it on mobile that is especially useful for companies with fieldwork.